Sample letter to patients introducing new doctor

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Sample letter to patients introducing new doctor

Because they are considered optional, letters of welcome are often read with surprise, pleasure and gratitude. The welcome letter is a powerful marketing tool for the dentist and a warm, hospitable approach to cementing interpersonal relationships between the dentist and potential patients.

The welcome letter usually accompanies the new patient packet, which is sent out to new patients who have scheduled an appointment. It can also be posted on the website for new patients who are registering online or sent out with a direct mail marketing piece. Starting up a new dental practice or coming in to an existing office as a new associate has opportunities that nonetheless present challenges.

Start-up dentists want to welcome new patients to their practice and new associates want to introduce themselves to the existing patient base and to new patients. Many dentists—whether established, new associate or starting from scratch—opt for an internal marketing plan that includes a welcome letter because it is an important piece of communication to facilitate this process.

Careful attention to its development is important. The welcome letter is best printed on the office letterhead stationery. The paper should be of high quality in a pleasing soft color that complements the office decor. Often, welcome letters are printed within the practice brochure and sent in lieu of an actual welcome letter. Although this is convenient, it changes the emotional value.

A brochure is not a letter and is considered more of an informational piece. Before you write the letter, decide what your objective is and to whom the letter is directed.

Write letters of welcome to:. The objective is to welcome and invite the potential patient to your dental practice for products and services, and also to establish name recognition and product association.

Offer a free service or product, such as an electric toothbrush or whitening kit, to introduce the potential patient to your goods and services and to encourage a visit to your practice. It is with the greatest pleasure that we welcome you to our dental practice here in Oaks Grove. My name is Dr. Corwin Toothman and I have been in family practice in Oaks Grove for twenty years.

My family and I live in nearby Parker and enjoy the outdoor life and the great neighbors. My dental team and I are very proud of the full line of dental services and products that we offer, including the dental laser and digital x-ray technology. Let us know how we can help you quickly feel at home in our office. For your convenience, we have enclosed a health questionnaire and other information, including a map to our office. If you have any questions, feel free to call us at Please bring the enclosed forms filled out with you to your scheduled appointment on Friday, June 30, at PM.

We look forward to meeting you and serving your dental needs now and in the future. Sincerely, Dr. Corwin Toothman.

Sample Letter To Doctor From Patient

Set the stage for a positive experience in your practice by including a welcome letter in your new patient packet. Forward this article to a friend. Corwin Toothman Set the stage for a positive experience in your practice by including a welcome letter in your new patient packet.

McKenzie Newsletter Information: To unsubscribe: To discontinue receiving the Sally McKenzie eManagment newsletter, click on the link at the very bottom of this page for instant removal, To report technical problems with this newsletter or to request technical help, please send a descriptive email to: webmaster mckenziemgmt.Transition Protocol.

sample letter to patients introducing new doctor

By John Whitney In this context transition protocol refers to the transferring of patients from one doctor to the other. It is most useful when a practice is being sold, but works equally well whenever a patient is being moved from the care of one doctor to another. Loyalty or the doctor-patient bond is what is at stake here. It has been found that the patients acceptance of the new doctor is more pronounced when the outgoing doctor makes a significant endorsement of the incoming doctor.

Additionally, the new doctor can wow or impress the patient by their knowledge of the case, especially the subtle, social aspects, e. Few patients have ever had anything more then a cursory work-up done; no matter what their problem. This assumption provides yet another tactic for the incoming doctor to win brownie points, by doing a very thorough, detailed examination.

Marketing Letter to Physician

Generally speaking, patients very much appreciate in-depth physical examinations. One should try to leave the patient with the idea that you now know a great deal about their case as evidenced by your thoroughness. If the patient has been doing well under the care of the outgoing doctor it would be unwise to make a significant change in the protocol; even if your training bent motivates you to do otherwise.

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If you strongly feel that the adjustive protocol should be changed, only make the changes after a detailed examination, so that a rationale is provided for the patient, as well as yourself.

Use the plan and enjoy the benefits: don't try to wing it. Here's the plan: 1. Wonderful letter. Be prepared, there could be thousands. You should also negotiate with the senior doctor to have all of these costs incorporated in the sale price. The letter should state the reason why the chiropractor is leaving i. The letter should have a picture of the two doctors shaking hands.

The main idea is to create confident expectations in the attitudes of the patients so that they are less resistant to seeing a new practitioner. The letter should also encourage all patients past and present to come in and meet the new doctor. One week after the letter has gone out, the new doctor should send out a second letter see following sample Dr. Buyer letter praising the former doctor. Also, how fortunate they are to be selected to take over the practice. This basic idea here is to have the outgoing doctor endorse the incoming doctor as repeatedly as possible.

New doctor again mentions something in the case history or x-ray to indicate knowledge of the case. Don't call it a re-examination, but that is what it is.I hope you find this letter in the pink of your health. I have good news to share with you — I have confirmed yesterday that I am pregnant!

The baby is already six weeks and growing well. I was so excited and I went to the grocery right after leaving the hospital. I immediately bought my vitamins and milk. I will be informing my boss next week so they will be ready once I file my maternity leave. We are overjoyed on hearing the news from the doctor and hope it brings you joy, too.

You know motherhood to any girl is a lifelong cherished dream and bringing up a child as with parental responsibility is one of the toughest jobs in the world.

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I feel very sorry to convey you this message that our grandmother Sandra deceased on Thursday evening at P. She was in the hospital for the past three days and the doctors tried the most to bring her back to full health. As it would take a 24 hour traveling for you to reach here please start immediately as soon as you receive this letter, so that you can be here on time.

sample letter to patients introducing new doctor

I knew the news of her dismissal was inevitable but having to hear that so early has put me aback and I am really sorry for this and hope that you will be able to attend the funeral in time. Copyright by FoundLetters. No part of the Letters may be reproduced, distributed, or transmitted in any form or by any means, without the prior written permission of the publisher.

Home Subscribe. Sample Letter. Follow FoundLetters. You searched for: new doctor announcement letter. Sample Pregnancy Announcement Letter by emily on December 23, Sample Death Announcement Letter by emily on December 23, When you close or transfer your practice, it is important to send letters to your patients to officially communicate what will take place.

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Not only is this step essential as a courtesy to your patients, it may help you avoid an allegation of abandonment. I will not be available to attend to you after that date. Since your condition may require additional care, I suggest that you arrange to place yourself under the care of another doctor. To assist you in receiving the care that you need, I will be happy to provide your new doctor with copies of the necessary records from your file.

Please sign and return the enclosed authorization along with your instructions about where to send your records. I regret that I will not be able to continue to serve you.

My years here have been filled with many rewarding experiences and memorable patients. To ensure a smooth transition and introduce Dr. I will not be in the office after that date. If you make an appointment to see Dr. This task is for our benefit. I want Dr. I have confidence in Dr. If, for whatever reason, you decide to be treated elsewhere, I will be happy to provide your new doctor with copies of the necessary records from your file.

sample letter to patients introducing new doctor

If that is your preference, please sign and return the enclosed authorization form with your instructions on where to send your records. Get a Quick Quote. It is not offered as, nor does it represent, legal or professional advice. Neither does this information constitute a guideline, practice parameter or standard of care.

You should not act or rely upon this information without seeking the advice of an attorney familiar with the specific legal requirements of the state s in which you practice.Doctors are literally considered for saving the lives of the persons.

This will be very meaningful to a doctor. There can be many reasons why a patient is writing a letter to a doctor. There is a great responsibility of prescribing a medicine or losing a life in the devastating incident. The approach of your letter depends upon why you are writing a letter or for what purpose you have made this letter written. Maybe you are writing for the copy of your medical report or for thanking for honest work, this makes a letter to change its tone. So below are some tips and criteria provided to write a perfect sample.

Write your letter in an impressive and thoughtful method. This should be in a professional format and should be precise and concise. It should only be related to the point and brief. For direct examples, you can download samples for letters to doctors by a patient. Your email address will not be published. Notify me of follow-up comments by email.

Notify me of new posts by email. Leave a Reply Cancel reply Your email address will not be published.Find inspiration in our curated catalog of letters to doctors, nurses, hospitals. Each sample letter comes with guidelines and advice to help you find the right words. Such letters could be inquiry letters to inquire after patients' medical records or thank-you letters to thank the recipients for saving the life of loved ones. In rare cases, letters to doctors, nurses, and hospitals could be complaint letters to file a complaint about inadequate medical care.

All letters to doctors, nurses, and hospitals are formal in nature. Depending on the content, the letters can be addressed to individuals or to all relevant bodies. There are few things that you should keep in mind when writing letters to doctors, nurses, and hospitals. For starters, you need to address the letters to the right persons.

State the purpose of your letter from the word go.

Template Letters and Sample Financial Policies

If you are writing to thank a specific doctor who saved your life, for instance, mention the name of the doctor and pass your message accordingly. If you are writing to ask for your medical records, provide any relevant information that may be required by the hospital.

Close the letter by asking for a response or by calling the recipient to action. Sample Letters to Doctors, Nurses, Hospitals Find inspiration in our curated catalog of letters to doctors, nurses, hospitals.

Filters Title Filter. Display 5 10 15 20 25 30 50 All. Home Letters to Doctors, Hospitals. Dental assistant thank you letter.

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Disagreement letter concerning a cancelled appointment. Doctor to doctor referral letter for a patient with special needs. Example of a letter from a nurse seeking employment. Letter example inquiring about a program for foreign nurses. Medical referral letter for a patient who needs specialized care. Pharmacy technician thank you letter. Physician to physician referral letter for a client moving out of state.

Recommendation letter for nurses. Reference letter for a nurse. Sample letter. Referral letter for a client who needs a specialized service. Referring a patient to a specialist. Referring a patient to another doctor. Sample follow-up letter about Surgical Staff Nurse Position.

Sample letter announcing arrival of new company nurse.With the stressful times, however, also came good times. You created strong relationships and lasting memories with your patients and staff. Click here to download the sample letter template. How will your patients feel about your leaving? How will your staff react? Retiring or changing dental practices is never easy.

However, there are tactics that can make your transition easier.

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How will the patients be transferred over to the new owner? The goodwill of your practice is one of its most important assets, which is why an effective notification letter cannot be overlooked. Be sure not to ramble on and on about why you are leaving.

Your patients are now more concerned about the credentials of the new doctor, and how this change will impact their dental health.

Introducing the new doctor is a key element of your letter to patients about leaving the practice. Remember to be honest, and genuinely talk about why you chose this doctor to run the practice. This is critical for patient retention. Tell your patients why. What should you say about the new doctor?

Here are a few questions to answer in your letter to patients:. Adding these details might sound silly, but trust us. Introducing the new doctor will help your patients better understand the transition and provide peace of mind going into their next appointment. Your patients want to feel like they mean something to you. Make sure to tell them how grateful you are to have such wonderful patients and to have formed relationships with them.

sample letter to patients introducing new doctor

Your patients may want to say good-bye, especially those who have been with you for a long time. If you have negotiated a transition period with the new owner, where you will be working an abbreviated schedule to ease the transition it may help patients and staff feel comfortable with the change. In your letter to patients, make sure to tell them that you intend to be present to help in any way you can until the transition is complete.

If you will not be staying on for a transition period at your office, be sure to let your patients know in your letter that you appreciate them and their trust that they placed in you for many years.

Need any help writing your letter to patients? Joseph D. Jordan, JD, is a North Carolina licensed attorney working with doctors in the areas of dental practice acquisitions, transitions, and associateship placement. Suite F Belmont, NC Privacy Policy. All Rights Reserved.


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